Situations are never constant. As time changes, so do the scenario. With changes happening so rapidly, there arises a need to study different aspects in detail and form a plan accordingly. There is never a strict recipe to be followed. If you think that one solution can work in all situations, this is not how a business works! Since it is so crucial for analysing the changing trends and adapt to them, the need for a business analyst arises. The business analyst must use their intellect and perform various researches to come out with a reliable solution. Business analysts are hired with the expectation that they would share their knowledge and expertise and help the business to combat all the problems faced during its lifetime. It is rightly said that a business that does not change, vanishes. Keeping this in mind, the job of a business analyst is gaining a lot of popularity. This article contains all the important roles that a person has to perform as a business analyst.
5 Best Responsibilities of a Business Analyst
1. Comprehending Business Requirements
It is one of the major roles of the business analyst to comprehend and analyse any project being taken up by the business. Business analyst acts as the mediator between the stakeholders and developers of the project. The business analyst conducts various meetings and interview sessions with various stakeholders and tries to understand every viewpoint put forward. After this, it is the role of the business analyst to put all of the points together in a systematic and comprehensible manner. They further send this report to the project developers so that they can initiate their work. The business analyst must be good at filtering different messages to analyse the requirements properly and converting them into a ‘single vision’. This is not as easy as it sounds. The person must have proper knowledge and skillset to ensure that both the parties at hand are satisfied. Being a mediator, the business analyst must make sure that the project developing team can work in sync with the expectations of the stakeholders. This way, a business analyst helps in ensuring the coordination between the two, which is crucial for the smooth functioning of the business.
2. Finding Solutions
Whenever a new kind of a problem finds its way into the business, it becomes the duty of the business analyst to come forward and give concrete solutions. This is not a routine task that everyone can perform. It requires expertise in the form of fundamental analytical skills. To find out reliable solutions, the business analyst must coordinate with other teams and departments to know the problems in detail. Only after studying and analysing the issue in detail, the business analyst should arrive at a concrete solution. The solution should not favour one particular department. The main aim of the solution suggested should not be to favour one particular department. Instead, the solution should be in line with the overall objectives or goals of the business. It is the job of a business analyst to keep the business on the right track so that all organisational goals are attained. Even if the business analysts realise that the goals set are unachievable, they can team up with other members and make a proposal to alter the benchmarks set.
3. Engaging in Communications
Being proficient in engaging in conversations is one extra skill a business analyst must possess. Being an extra skill does not lessen its importance. In fact, being a good orator and presenter is crucial for every job position. Since the role of business revolves around coordinating various stakeholders with other teams, communication skills are very important. One common task of a business analyst is to give presentations on various business-related topics. These presentations are conducted with various top management people. It is the job of the business analyst to present their findings comprehensively and at the same time, listen to the opinions and concerns of various stakeholders. The presentations must be very engaging so that it keeps the attention of the listeners. The business analysts must also sense out whether or not various stakeholders are able to understand the solutions. It is the responsibility of the business analyst to follow a path that results in excellent responses from the team of management. Facilitating proper communication is, thus, one major task every business analyst should perform with as much inclusivity as possible so that the best solutions can be reached as various opinions are reflected upon.
4. Effective Documentation
Since it is the role of the business analyst and identify and study the requirements and wants of various stakeholders, it becomes obvious that they have to effectively put it in a document which can be circulated on to the implementation team. This document must include all the aspects and opinions gathered in various meetings held. It is of no use if it compromises on even one aspect. Thus, a business analyst has to be very careful while preparing the reports so as to consider each fact and opinion and accordingly shape various solutions. When there are various alternative solutions given to the management, it becomes easier to carry out feasibility studies of each alternative and then decide the one best suitable for the business. If anything is missed, the business analyst might have to work on it again as solutions suggested might not be satisfactory. So, the business analyst must be prudent while taking various arguments into consideration. The document should include only logical and practical solutions which have the capability to fight off the problem easily. In short, the solutions must be promising and of value to the future of the business.
5. Finding and Implementing the Best Solution
Finding solutions is of no use till the time there is implementation done. After finding out various alternatives to a problem, carrying out various studies and analysing various aspects of all possible solutions is also the task of the business analyst. The solution decided should not only be profitable but also be implementable. This means that the solution selected must be able to give results in ever-changing scenarios. Here, the business analyst can seek the opinion of various management experts as well. Since it is a very crucial decision, more and more experts should be incorporated in the process of selecting the best option. A good solution only gives a path to solve the problem. Problem implementation of the same is what matters even more! It is the responsibility of the business analyst to ensure that the decided solution has been understood properly by all executives. If there are any flaws or discrepancies while carrying out the implementation of the programme, the business analyst can interfere and suggest reforms accordingly. This can be known by the quality of the results the solution is offering. Thus, the role of a business analyst continues to go on as the business operates!
No wonder, the job of a business analyst is quite demanding, but so is the need for a business analyst in every company. Every business needs analysts which makes their roles even more crucial. If you have the required expertise, it can be a perfect option for you to make a career in!